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Sponsor/Exhibitor Levels

2011

Crossroads Conference

SEPTEMBER 27 & 28, 2011

EXHIBIT AND SPONSORSHIP LEVELS & OPPORTUNITIES

Your exhibit or sponsorship at the 2011 Crossroads Conference offers more than branding and exposure – it introduces you to a hundreds of HR professionals congregating at the largest HR conference in Utah.  More than 400 attendees will be at this year’s conference, not including exhibitor personnel, and more than 50 exhibiting companies. Below is all the information that you need to become an exhibitor with accompanying information to start planning for the show.

Conference Dates:                                   Exhibitor Dates:                               Platinum & Gold Sponsors:
September 27-28, 2011                      September 27, 2011                           September 27-28, 2011

Exhibitor Registration:

Before June 15, 2011 : 50% of the total cost of the booth space is due with contract to confirm exhibit space.

After June 15, 2011: Full payment for booth space is due with contract to confirm exhibit space.

Click here to register as an Exhibitor or Sponsor.

Exhibit Space Only (85 available)

(7) 20’ x 20’ or (78) 10′ x 10′ Incline Booth

Signage with Company name,

Pipe Drape as appropriate

(2) Chairs

(1) Wastebasket

Booth Location based on Exhibitor Participation Status:

Booth space will be assigned upon receipt of Registration Documentation and payment.

Exhibits/Sponsorship Team Contact Information:

Jeremy Sewell

jeremy.sewell@fwbs.com

 Danene Dustin

danene.dustin@usu.edu

The Exhibit Schedule

Monday , September 26, 2011
1:00pm – 5:00 pm Exhibitor Registration & Set Up Eclipse Expo A

Tuesday, September 27, 2011

6:00 am – 7:00 am Exhibitor Registration & Set Up Eclipse Expo A
7:00 am – 5:00 pm Exhibit Floor Open Eclipse Expo A
7:00 am – 8:00 am Continental Breakfast Eclipse Expo A
9:15 am – 9:45 am Refreshment Break Eclipse Expo A
12:15 pm – 1:30 pm Lunch Meridian Ballroom
2:30 pm – 3:00 pm Beverage Break Eclipse Expo A
4:30 pm – 7:00 pm

7:00 pm – 8:00 pm

 “Utah’s Own” – Networking Event

*Approximate Teardown Time

 Eclipse Expo A

Wednesday, September 28, 2011

6:00 am – 7:00 am Platinum & Gold Sponsor Booth Set up Sky Lobby
7:00 am – 1:00 pm Conference in session, Platinum & Gold Sponsors in Sky Lobby Sky Lobby
1:30 PM Teardown

*NOTE: Exhibitors may begin dismantling on the 27th when all conference attendees have left the conference center or at 7:00 pm, whichever is the earlier.  The exhibiting company agrees that no party will disassemble its exhibit materials before the aforementioned time. If exhibit materials are broken down before the designated time, the exhibiting company will be charged a $500.00 contract penalty.

Sponsorship Opportunities

The Utah Crossroads Conference Committee is pleased to offer our valued exhibitor partners the opportunity to increase their visibility with our attendees through selected sponsorship packages. We have identified several levels of sponsorship to meet the varied needs of our sponsors. We are open to additional sponsorship ideas and/or variations of those listed below. Please contact us with any questions or suggestions.

Platinum Keynote Package – $4,000 (3 available)

In addition to the Exhibitor benefits, Platinum sponsors also receive:

  • Booth Space on both days of the conference
  • Upgrade to a 2o’x20′ incline exhibit booth September 27th
  • 10′x8′ exhibit booth in the Sky lobby September 28th
  • Preferred corner booth at main entrance to Expo Hall
  • Preferred banner marketing location within the Exhibitor floor (not to exceed 10′x5′)
  • Full page ad in conference program
  • Prominent Logo Brand Recognition Brand marketing, on Crossroads Conference website: www.crossroadsconference.org
  • Six complimentary full Exhibitor Registrations (maximum of six floor passes)
  • Two complimentary sleeping rooms for two nights stay at the Hilton Garden Inn
  • Complimentary attendee mailing list
  • Exclusive Key Invitation to present (up to 10 minutes) to General Session delegates (time and day tbd)
  • Recognition of Platinum Sponsorship from the podium
  • Prominent display of your Branding Logo on all Conference Communications including at the beginning of each General Session
  • Identification as a sponsor of:

Keynote Speakers: $4,000

  • Logo prominently displayed prior to each session
  • Sponsor representative allowed to introduce the session speaker

Gold Package- $3,000 (4 available)

In addition to the Exhibit benefits, Gold sponsors also receive:

  • Booth Space on both days of the conference
  • Upgrade to a 20′x20′ incline exhibit booth September 27th
  • 10′x8′ exhibit booth in the Sky lobby September 28th
  • Preferred prominent booth location in the Expo Hall
  • Preferred banner marketing location within the Exhibitor floor (not to exceed 5′x5′)
  • Half page ad in conference program
  • Recognition Logo Brand marketing, on Crossroads Conference website: www.utahcrossroadsconference.org
  • Four complimentary full Exhibitor Registrations (maximum of four attendees)
  • One complimentary sleeping room for two nights stay at the Hilton Garden Inn
  • Complimentary attendee mailing list
  • Name displayed on pre-conference mailings
  • Exclusive Key Invitation to present (up to five minutes) to our General Session delegates on the Exhibit Floor (time & day tbd)
  • Recognition of Gold Sponsorship from the podium
  • Logo display of your Logo on all Conference Communications including at the beginning of each General Session
  • Identification as a sponsor of:

Attendee Lunch: $3,000

Set up your booth display marketing promotions at the lunch.  You can provide:

  • Logo Napkins or Logo mints or candies
  • Table centerpieces or one marketing flyer on each chair

Mega-Session (September 28): $3,000

  • Logo prominently displayed prior to each session
  • Sponsor representative allowed to introduce the session speaker

Silver Package- $2,000 (5 available)

In addition to the Exhibitor benefits, Silver sponsors also receive:

  • Quarter page ad in conference program
  • Preferred Vertical banner marketing location within the Exhibitor floor (not to exceed 3′x5′)
  • Prominent booth location with option for selection based on receipt of registration in full.
  • Recognition on Crossroads Conference website: www.utahcrossroadsconference.org
  • Two complimentary full Exhibitor Registrations
  • One complimentary sleeping room for two nights stay
  • Complimentary attendee mailing list
  • Name displayed on pre-conference mailings, time permitting
  • Recognition of sponsorship from the podium
  • Prominently display of sponsor’s logo at Conference Registration and at the beginning of each General Sessions
  • Identification as a sponsor of:

Refreshment Breaks & “Utah’s Own” : $2,000 per day (2 breaks each day)

Set up your booth display marketing promotions at the refreshment break locations.  You can provide:

  • Logo Napkins, stir sticks and Logo mints or candies
  • Branded Give-away promotions and staff the break areas
  • Sponsor an up-graded Coffee Station, with Cappuccino, Espresso & Bottled Juices (costs as incurred)

Conference Program

  • Your organization will be highlighted with a full page advertisement on the back cover of the conference program

Bronze Package – $1,500 (5 available)

In addition to the Exhibitor benefits, Bronze sponsors also receive:

  • Recognition in conference program
  • Recognition on Crossroads Conference website: www.utahcrossroadsconference.org
  • Preferred Booth Location with option for selection based on receipt of registration in full
  • Two complimentary full Exhibitor registration floor passes
  • Complimentary attendee mailing list
  • Prominent display of sponsor’s logo prior to the beginning of each General Session
  • Identification as a sponsor of one of the following:

Continental Breakfast: $1,500 Participation (maximum of four participants per day)

Daily breakfast buffets are presented on the Exhibit Floor and your participation allows you to:

  • Brand with Logo breakfast napkin, coffee cups, and/or table linens
  • Add specialty breakfast items hosted by your company with logo presentation
  • Add specialty coffee give away mugs, and/or similar to enhance and display logo impression

Conference Bags: $1,500

  • Your logo on the bag of every conference attendee

Conference Lanyards: $1,500

  • Your logo on each attendee lanyard

Conference T-shirts: $1,500

  • Put your logo on the back of every conference volunteer

Copper Package – $1,000 (15 available)

In addition to the Exhibitor benefits, Copper sponsors also receive:

  • Recognition in conference program
  • Recognition on Crossroads Conference website: www. utahcrossroadsconference.org
  • Preferred booth location with option for selection based on receipt of registration in full
  • Two complimentary full Exhibitor registration floor passes
  • Complimentary attendee mailing list
  • Prominent display of sponsor’s logo prior to the beginning of each General Session
  • Identification as a sponsor of one of the following:

Concurrent Sessions: $1,000 per session (date & time TBD)

  • Sponsor one of the many concurrent sessions for conference attendees
  • Logo prominently displayed prior to each session
  • Sponsor representative allowed to introduce the session speaker

Speaker Gifts: $1,000

  • Join the conference in showing their appreciation at the end of each session as your gifts are presented to each concurrent session speaker

Conference Pens: $1,000

  • Put your logo in the hands of every conference attendee
  • Pens will be included in each conference bag

EARLY Exhibitor Registration – $450
After August 15th: $550

All Exhibitors are encouraged to participate at the level that best suits their company’s budget and staffing.  We offer a myriad of opportunities to register, with the understanding you may wish to enhance this participant package.

  • 10’ x 10’ Incline Booth (larger booth space 20’ x 20’ available to sponsors or for purchase)
  • Recognition in conference program
  • Recognition on Crossroads Conference website: www.utahcrossroadsconference.org
  • Two complimentary full Exhibitor registration Floor Passes (additional passes available at $100 per pass)
  • Complimentary attendee mailing list

*All benefits are subject to print deadlines. Many of the sponsorships include more benefits for your company than listed above. All sponsorships will be individually packaged for maximum exposure.